Administrator - Washington

Role Overview:

Based at BCA Automotive’s Washington Depot, the Washington Ferry Administrator is responsible for general administration and management of the day-to-day activities of the Washington ferry office.

Reporting to the Depot Manager, the post holder’s key responsibilities will be, but not limited to:

Administration:

•  Provide general administrative support to the depot and its drivers
•  Ensure all personnel files are correct with HR and Training.
• Assisting with the maintenance of driver holiday and absence records liaising with Payroll regarding driver timesheet submission, absence and queries
• Provide driver support at the counter/by telephone and collate incoming drivers’ documents and distribute accordingly to the relevant departments.
• Assist with issuing of PPE, truck equipment, consumables and office supplies – ensuring stock room is maintained at the required level, including raising associated purchase orders and invoice checking/reconciliation for the depot
• To ensure fleet information and files are kept correct and up to date and all VOR information is processed.
• Processing of new starters and exiting employees for the depot, ensuring relevant paperwork is obtained/completed and systems are kept up to date.
• Minutes of meetings i.e. investigations and disciplinary hearings.
• Input monthly KPI data and upload audit data onto required systems.
• Prepare and input data into weekly P&L reports and create monthly ferry pre invoice information.
• Recording details of personal injury accidents and collating associated paperwork including road traffic accidents where applicable.
• Any other general administration duties as required.

• A minimum of 5 GCSEs (or equivalent / relevant qualification) grade A to C, including English and Maths.
• Excellent communication skills and experience of dealing with external and internal suppliers & customers.
• Experience in an administration role in a busy office environment, ideally within the transport or logistics industry.
• Proficient user of Microsoft Office, particularly Excel.
• The ability to plan and prioritise your workload, ensuring that weekly deadlines are met along with ad-hoc tasks.