Billing Administrator

BCA are the biggest name in Europe’s vehicle remarketing industry, backed by the Constellation Automotive Group, we’re part of a family including cinch and WeBuyAnyCar.com. We’re growing rapidly and are on a key digital transformation journey.

Constellation Automotive Group is the largest vertically integrated digital used car marketplace in Europe, combining the leading digital brands across the segments of consumer to business, business to business and business to consumer. We offer competitive salaries plus attractive benefits, unrivalled support to progress and flexible remote working.

Main purpose of the job

You will be raising/distributing system and manual invoices to the required tight deadlines – Daily, Weekly, Fortnightly, Monthly and ad hoc whilst following the specifically set up processes agreed with individual clients. Dealing with billing and invoice queries with internal and external customers.

Skills required

• excellent organisational and time management skills
• good written and spoken communication skills
• excellent numeracy skills
• excellent accuracy and attention to detail
• ability to work as a part of a busy team
• a flexible and adaptable approach to work
• the ability to use your own initiative
  
  Tasks to be undertaken
• Generate daily and weekly invoices in company’s own billing system.
• Follow processes to create correct backing documents for consolidated invoicing
• Manual invoicing from instructions sent to the Billing Inbox
• Raising credit notes upon business requests
• Follow specific account processes for monthly billed clients, create and distribute TMPs.Deal with operations rejections, queries and adjustments.Communicate with internal/external clients and drive the resolution of the checking and authorisation of TMPs to generate monthly invoices.
• Single vehicle invoicing for Corporate PDI – Communicate with the Corp PDI team and the logistics team on any discrepancies found before generating invoices.
• Distribute generated invoices to relevant parties via email or upload invoices onto client portals
• Work closely with Credit Control to resolve any invoices in query, update Access with notes regarding any invoice queries that are being dealt with.
• Join in meetings with Operations or Clients when discussing new agreements or invoicing issues.
• Update billing processes and distribution lists as of when the need arises.

  System and required experience

• Active use of Outlook
• Active use of Excel up to the level of the use of formulas, pivot tables.

  Useful experience

• Financial and Billing environment (eg. Access Dimensions, Navision, Fusion, AS400, D365)
  
  
  

  We are proud to be Level 1 Disability Confident and committed to ensuring our recruitment process is inclusive and accessible.

  Our policy is to employ the best qualified people and provide equal opportunity for the advancement of employees including promotion and training and not to discriminate against any person because of gender, race, ethnicity, age, sexual orientation, religion, belief, or disability.