Role Overview:
Based at BCA Automotive’s Portbury Depot, this is a varied role to provide full administrative support to the Portbury Depot.
Reporting to the Administration Supervisor, the post holder’s key responsibilities will be, but not limited to:
- Provide general administrative support to the Depot and its Drivers.
- Assist with issuing of PPE, truck equipment, consumables and office supplies – ensuring stock room is maintained at the required level.
- Driver tachograph compliance including driver card/vehicle downloads, investigating and completing manual entries for non-driving days and ensuring drivers review and sign any infringements.
- Organising incoming and outgoing post, including arranging courier services.
- Assisting with the maintenance of driver holiday and absence records liaising with Payroll regarding driver timesheet submission, absence and queries.
- Minutes of meetings i.e. investigations and disciplinary hearings.
- Recording details of personal injury accidents and collating associated paperwork including road traffic accidents where applicable.
- Raising purchase orders and checking supplier invoices whilst liaising with the Accounts department.
- Answering customer service phone calls providing ETA’s from load planners.
- Any other general administration duties as required.
Person Specification:
- The ideal candidate will be / possess:
- A minimum of 5 GCSEs (or equivalent / relevant qualification) grade A to C, including English and Maths.
- Proficient user of Microsoft Office, particularly Excel.
- The ability to plan and prioritise your work load, ensuring that weekly deadlines are met along with ad-hoc tasks.
- Excellent communication skills and experience of liaising with internal departments.
- Confident telephone manner/experience of dealing with external suppliers and customers.